Create Ground Rules. Ground rules are a short list of expectations to guide how a group works together. And maybe that philosophy should carry over to your strategic meetings. Display the ground rules so that they’re visible to everyone. While many public organizations use parliamentary procedure as a form of ground rules, such formal rules may not be sufficient or appropriate for guiding public discussion. Rules for Participants • Keep a positive and welcoming attitude. 4. Communicates with respect, and promotes clarity and inclusion. Silence is considered agreement with the decision to be made. Acts as the neutral person. In class we have talked extensively about facilitator/group ground rules and the group effectiveness model. Bring all of yourself to the discussion. Select those that are appropriate to your group’s needs. One of the key ways a facilitator does this is by helping groups establish ground rules for an effective process. Have these ready on a white board and reveal them at the beginning of the workshop. Suggested “Ground Rules” 1) Be present. The facilitator explains ground rules to other members of the group, for example: 1. About ground rules. Remember, silence is sacred, too. Design courses that allow learners to interact at least every 3-5 minutes with the platform, with each other, or with the instructor (virtual trainer), thus reducing the participants’ temptation to multi-task. Make sure that participants come into the session with a crystal-clear idea of what to expect. Linkedin page opens in new window Twitter page opens in new window YouTube page opens in new window Facebook page opens in new window. [7] They are based on an assumption of equality and fairness. • Follow the ground rules set by the facilitator. [6] Ground rules are the rules of conduct or behavioral guidelines that members of the group agree on before proceeding with their meeting. They may cover the behavior of the participants, the role and behavior of the facilitator, the methods and process to be used, and the substance of the discussions. 2) Everyone is responsible for this space. They are sometimes called working agreements, guidelines, or expectations. Our global team of independent Certified Dare to Lead Facilitators are trained and certified to bring the Dare to Lead research to your organizations. GR are the standards of conduct for meetings, brainstorming sessions, trainings, workshops, mediation, arbitration and other forms of consensus building. the importance of having ground rules for your group, and some key tips for the facilitator, whoever s/he may be. Part of the series: Running a Business. Facilitation dynamics Setting ground rules Often disregarded by those untrained in facilitation, setting ground rules is a key component of the facilitation process especially in meetings convened to discuss difficult problems or for training. So there you have it – 12 Ground Rules for Successful Strategic Meetings. They then can refer back to the list when they sense that participants are failing to follow one or more of the items. Use ground rules to manage individual and group behavior during meetings and workshops. FACILITATOR GUIDE and TIPS. When used in consensus building, the list of ground rules is sometimes referred to as a protocol. 2. You could say that the foundation for a successful virtual session is created days, even weeks, ahead of time. 2. Start from a place of belief. Ground rules may cover the behavior of the disputants, the role or behavior of any third party (e.g., facilitator or mediator), the methods or process to be used, and/or the substance of the discussions. Document them and communicate them but manage them and stick to them throughout the workshop. Suspension usually awaits those that don’t. What to do when meeting rules are violated. Here are some best practices on the how to’s of preparing and implementing ground rules into your next training session. A very crucial part in the preparation for your facilitation role is setting the guidelines or “ground rules.” Since the primary function of the facilitator is to ensure smoothness and to make the entire process easy, establishing the ground rules will help in governing the group and the interaction of each participant throughout the course of the activity until the desired objectives are met. Single slip-ups can usually be given a pass. Skip to content . Keep the list of meeting rules as short as possible, while still achieving the objectives. Prompting: Help prompt, reinforce or clarify already agreed-upon standards or processes. Support groups are a powerful resource for individuals dealing with illnesses or other challenging situations. • Participate as you are comfortable; accept that other members may be silent. The information here is sourced well and enriched with great visual photo and video illustrations. Solicits agenda items two days before meeting. Possible rules or expectations for the facilitator or group leader: Prepares meeting room and makes it physically comfortable. Techniques » Facilitated workshops » Workshop ground rules. ... KRISTIN ARNOLD, MBA, CPF, CSP is a high-stakes meeting facilitator and professional panel moderator. • Stay focused on the topic of the group. Post the ground rules in a prominent place at every meeting. If you’re a facilitator or group consultant, you’re not helping a group if you ask them to develop a set of ground rules for working together. Shares and enforces meeting ground rules with participants. In previous columns, I talked about the need to set some ground rules, but that's just the beginning of the facilitator's role. • Be present in the moment. 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